JJCR meeting 14th October 20071st Michaelmas  

Opening Prayer

 

Appologies:

Steph Hannah

 

Minutes approved.

 Reports 

President

Welcome.  Freshers’ fortnight went well and thanks to the frepps.  Well done to the sports teams as the rugby team beat chads and the womens’ football team won too.  We are now at war with Chad’s but stealing does not help!  Please check emails.  This week going to short listing for senior tutors.  Please try and be quieter in the evenings if you are near third and fourth years.  Question – why dressed like Geri.  Answer – always do!

 

CCR –

Welcome.  Many meetings.  Will be many more.  Thanks to Henry for opening the bar.  To Becca for welcoming Cranmer freshers.  To Martin for all the finance stuff.  To Nick for all the welfare things and Enoch for sorting the papers but still want the mirror not the star.  Richard and Kevin for closer MCR – CCR links and Stuart for environment things.

 

MCR

Representing the MCR.  Less well organised Freshers’ week than the JCR.  Hoping to build the MCR and so should be around college more.  Hopefully, new secretary – Judith.  Welfare – Hannah Brock.  Thanks to Becca and Freshers’ reps for help with post grads.

 

Estates

Been a mistake – formal is week after next.  Website is not working too well so will do a new sign up next week so have to email Will requesting place in formal.  Crossgate centre is being sold.  Many people are worried about laundry facilities.  Will will make sure that there will be laundry facilities.  Common room is another matter though.  College will get money back when the centre is sold and Will is happy that the benefits outweigh the costs.  HL – valuable resource. WH – not a central point as those living on the other side of Durham cannot make use of it.  JC – will we lose the use of the facilities this year.  WH – yes, will be in a matter of months.  BD – nothing we can do if college decide to sell it but we will do all we can to ensure the money spent on the common room comes back to us.

 

Welfare

Meetings – JJCR exec meeting.  Welfare awareness day.  Welfare stash has been organised.  Confidentiality policy coming in.  Nightline sign up is 22nd, 23rd for 28th, 29th.  More info to come.  Thanks to Frepps.  Thanks especially to Maxine Gillies, Becca Warner and Rachel Hockey.  Have done a great job in the absence of a specific rep.

 

Treasurer

Break down of membership fee - £10 to Part I, £35 to Part II and £15 to Membership fund.  Looks like we have the most complex financial structure in the university.  Thanks to CCR and MCR as are amalgamating accounts and standardising payments making it work out a lot better anyone wanting to know more – ask.  Please do money request forms soon.  Anyone who still owes martin money for membership, please find him and pay.

 

DSU

Before Freshers’ week had training in DSU.  Better idea on how going to run campaigns.  Had meetings.  Issue of budgeting in the DSU.  £73,000 deficit from a range of issues that are being looked into now.  Will be a lot of restructuring.  Appointing a general manager to look into this.  Tickets still available for the freshers ball.  DSU General meeting and Council this week.  Feel free to come – can vote in the general meeting.  If anyone does want to go – meeting at 7:15 in reception on Wednesday.

 

Services

Services are all around in college.  Laundry in Cruddas has been fixed.  If you encounter any problems send Enoch an email and will sort it in 48 hours.  Shop stocks have been reorganised.  Getting rid of stocks that have not been sold.  Popular stocks will be abundant and less popular will be abandoned.  Sandwiches are back and tuna and cucumber is gone.  Stash order forms – more will be put in Bailey room and Cranmer common room.  E-mail Enoch with any stash quieries.  Deadline 26th October.  Quiz machine has been fixed.  X box has been moved to the common room from the DVD room.  Next week – organising margarets’ shop.  Laundry – opening hours 9am-10pm.  Please don’t do laundry outside those times.

 

Comms

Minutes and data base of livers out addresses for TW. TW must be in by 8pm on Thursday and e-mails out on Wednesday. TW in the MCR

 

Social

Freshers formal – hope it went well.  Elections for SEC are in Epiphany.  Bailey ball is next.  Prices are going to go up - £63.  Will be from 6pm – 5am.  Come to the bops – go on till 2am.  Any questions – email.

 

Bar

Everything in the bar going very well.  Debt repaid in a year rather than three.  Down to a huge amount of effort from the bar teams.  Please don’t be sick – you will be fined.  Please don’t nick glasses.  Ask if you want something – will be a suggestion box.

     

Motions

 

Deadline is 11 days before the meeting.

 

Howard’s Bulldog

Proposed by Ben Salter

 

Encouraged everyone to knock on the glass and introduce yourself when he’s having supper!

 

This JCR notes:

Howard

A dog is a man’s best friend.

 

This JCR believes

 

This JCR resolves

Means action to be taken in response to the aforesaid beliefs and notes.

 

Questions

BD – can the chair explain what approximately means in resolves?

JE – not yet approved by finance committee therefore need 90% majority to pass it.  May spend £200 up or down from said amount.

RK – Have an animal welfare policy – spending 24/7 with Howard?

JE – have many policy motions.

BS – Howard would get on well with a bulldog and would feed it and would save Howard mauling freshers.

EJ – Strike belief 4 as women’s netball squad are not all dog people.  Ammend motion.

BS – formally objects.

JE – therefore need a discussion.

BS – Feels the netball squad would prefer a dog.

EJ – Cats purr!

Ammendment

31 in favour

26 against

33 obstentions

Ammendment has been accepted.

BS – feels strongly about this so withdraws motion.

 

Motion of policy: Welfare Confidentiality

 

This JJCR notes:

 

This JJCR believes:

 

This JJCR resolves as a matter of policy:

 

JE – noted that if passed this is binding on the JJCR for the next three years. 

Questions

HB - Who makes the decision on who of the list to contact?

NR - Welfare officer to make that decision.

HB – should have a distinct rule as to who should be contacted.

NR – Not meant to be binding as it is meant to be loose so that someone can use their judgement. 

A -

AW – what would happen if an officer breaks the policy?

NR – could remove the officer. 

JE – is also a motion to clarify the role of welfare

MH – Are student-2-student supporters bound by the constitution? If the problem was an issue that had been leaked to a public rorum is a board of abstenture a suitable method of punishment as would bring the issue into the open when it is confidential.

NR – Don’t know

JE – yes.

NR – would be up to the person whose issue has been disclosed.

JE- complaints procedure could be used where only BD or JE would need to be told.

VJ – only the person whose issue it is would have authority to do that?

NR – yes.

BJ – Would it not be a bit clumsy to tell people

NR – only in certain situations and speed is necessary

LW – would permission be sought before seeking further confidence

NR – yes and if not given would not proceed.

Should release a document clarifying part 3

NR – ok.

Would the document be released for training.

NR – no official training needed but any training would include a document similar to this.

MH – if the motion is so open to the discression of a welfare officer, what is the concerete need for this?

NR – so that it is in the constitution.  So many other JCRs have a confidentiality policy need to bring it in line.

Motion of procedure to extend discussions for 5 minutes.

K – Why are tutors not included. 

NR - Resident tutors are included as they are on call 24/7 but senior tutor isn’t.  Only binds those who are student representatives.

CR – what would happen if it had to be taken further

NR – ok but need to tell the person first.

BS – On all training have to do this.

NR – has consulted professional councellor and has been passed by welfare committee.

MH – asked that it is taken on a vote.

JE – official opposition?

No

Votes overwhelming in favour.

 

This JJCR notes a high level of college interest in an annual ski trip.

 

This JJCR believes:

 

This JJCR resolves:

 

To affiliate the St John’s College Ski Club to the JJCR (under the Societies Council)

 

Questions

TK – what is the life expectancy of a pair of skis

NO – big second hand market for skis and will not be buying the top of the range.

 

Official opposition

 

Taken on a general aye.

 

JJCR elections

 

Assistant Environment Rep

SM – This term is all about lowering our energy – action is unplug chargers.  Get involved in action group.  Elections- need energy, enthusiasm and this Saturday there is a fair in the market place between 12 and 4 so come along.

Must live in college.  Get slip from the bailey room and get proposer and seconder and put in the JCR mail box.  Manifestos should go up 24 hours before.

 

No Candidates

 

Duck Team

 

Pubs and Decs –

CG – organise events and this position is in charge of doing posters and getting people to come

 

No candidates

 

Secretary –

 

No candidates

 

Sponsorship secretary –

 

No candidates

 

Treasurer –

 

No candidates

 

Vice Chair –

Alex Davies standing for Jenny Prior

Seconded by James Rayner

Accepted on a general Aye

 

Post Rep

Must live in college

Victoria Justice

Proposed Becca Davies

Seconded Ben Salter

 

Drum Kit Rep

Peter Crellin

Proposed Ben Jarvis

Seconded Ben Salter

Taken on a general aye

 

BEC Pubs officer.

 

No Candidates

 

Margarets’ environment rep

 

No Candidates

 

Daylight Robbery chair

 

No Candidates

 

Website Rep

 

Tom V-S and Peter Scopes

Proposed Ben Salter

Seconded Natalie Freeman

 

TVS husting

 

Procedural motion to allow them to stand together

Proposed Richard Kelley

Seconded Sammy Hicks

 

Both computer scientists.

Thinking of doing a family tree on the website and doing a fairer system for formal sign up, possibly selected randomly.  Questions about last Monday – don’t know what happened. 

TK – thinking of making formal sign up more reliable?

TVS – yes, not given the code by Michael yet.

NR – what are plans for making website easier to read.

TVS – none at the moment but go and see them and Pete may.

 

Votes – overwhelming in favour

 

Margarets’ Garth officer.

 

JJCR A.O.B.

 

None

 

-------------------------------------------Break----------------------------------------------------

 

BJ – Sound quality was not very good on freshers video so will be put on UTube.

 

Motions

 

International Students’ Rep

Proposed Ben Salter

Seconded

 

This JJCR notes:

 

This JJCR believes:

 

This JJCR resolves:

 

SB – part of the work of an international rep is to organise things all year round how is it going to work to wait until Easter.

BS – the people who did the job may be willing to continue

NR – there is a by-election this meeting.

JE- were elections 2nd Michaelmas so they were traditionally finalists but they will continue from 2nd Michaelmas for the next year.

LW – wouldn’t it be good to have a position on the frepp team?

BS – Frepps arrive to do decs and prepare where as international reps have to go and collect people from the train etc.

S – being an international rep involves coordinating international students in John’s with the rest of the university.

JE – If this position goes through, someone will do the position until the actual election.

Dominique - One or two candidates can stand?

JE – One but two or more can always stand.

 

Taken on a general aye.

  

This JJCR notes:

 

The position of Assistant Comms

The lack of candidates for afforsaid position.

 

This JJCR believes:

 

That manifesto positions should be reserved for positions with high levels of responsibility.

That assistant comms is not a position with enough responsibilities to merit it being given manifesto status.

 

This JJCR resolves:

 

To remove the manifesto requirement from the position of assistant comms with immediate effect.

 

No questions.

 

Taken on a general aye.

 

Elections

 

Assistant Services

Co-ordinator between Services manager and the livers-in.  If Enoch can’t make the calls assistant will make them.  Requiers manifesto.  E-mail Enoch for details.

 

No Candidates

 

23 House Rep

WH - House Committee is where decisions are made on what to do to improve college.  House reps to note what is wrong in their house.  Also Will’s eyes around college – otherwise he will install cameras! Not a lot of work. 

BJ – get free cake!

Cruddas – King of Cruddas

 

Ed Underhill

Proposed: Ben Jarvis

Seconded: Ester James

Taken on General Aye

 

28 North Bailey

Matthew Jenkins

Proposed: Ben Jarvis

Seconded: Ester James

Taken on General Aye

 

Haughton House Rep

Helen Canny

Proposed: Ben Jarvis

Seconded: Ester James

Taken on General Aye

 

Linton

John Wheeldon

Proposed: Ben Jarvis

Seconded: Ester James

Taken on General Aye

 

Cranmer

Richard Heery

Proposed: Ben Jarvis

Seconded: Ester James

Taken on General Aye

Cruddas

Taddeuz Billam

Proposed: Ben Jarvis

Seconded: Sarah Trotter

Taken on General Aye

 

Catering Committee Reps x2

Talk to catering staff about what we like to eat.

BJ noted Alison Bradshaw is lovely

Dominique

Proposed: Hannah Brock

Seconded: James Rayner

 

Sophie

Proposed: Hannah Brock

Seconded: James Rayner

 

Taken on a general aye

 

Finance committee Rep

MH – explained the job.  Finance committee – 3 times a term.

BJ – nominated Ruaridh Guy

Proposed Ben Jarvis

Seconded James Rayner

Luke Wells

Proposed: Jo Crawford

Seconded Susie Buckler

Rachel House

Proposed Becky Askey

Seconded Emma Matthews

Andrew Bottrill

Proposed John Weeldon

Seconded Richard Heerey

Katie McPhail

Proposed Pete Godden

Seconded Alison O’Toole

 

RH- 3rd year studying enjineering been to a few meetings! Been taking money off you all evening and likes money

BJ – RG –was on finance committee last term and wants to continue.  From an early age was into finance.

LW – Liver out in second year.  Was king of cruddas and wants to be involved in college

KM – was JWS treasurer so has been on finance committee

AB – would be good to have first years on finance committee.

 

No questions.

 

Ballot papers to be drawn up.

 

I.T. Rep

Tom Kirby

Proposed:

Seconded:

Taken on a general aye

 

Library Rep

Asking for different focus in the library.  Few meetings so not a big commitment

Danielle O’Hagan

Proposed: Alex Davis.

Seconded: Sarah Trotter

Taken on a general aye.

 

International Students’ Rep

Stefany Boehm

Proposed Ester James

Seconded Ben Jarvis

Taken on a general aye.

 

Assistant Comms

Danielle O’Hagan

Proposed: Alex Davis

Seconded Sarah Trotter

Taken on a general aye.

 

Shop manager

Organising stocks. Getting sandwiches.

Requires manifesto.

No Candidates.

 

JHJCR A.O.B.

Communal areas rep paid £100 and keep college tidy but not cleaning.  Give Will an email if you are interested.

 

Election by vote.

JE – explained RON.

  

End of meeting